We will send you 3 kinds of documents, which are (1) 招聘理由书, (2) 停留日程表, and (3) 在职证明书 from the Japanese Organizer. If you stay only for the conference, we can omit 身元保证书, the guarantee letter.(In case of Univ. Professors invite people for conference purposes.) Also send us the copy of your passport.
For filling the 招聘理由书 and 停留日程表, detailed information are needed.
(*it says, as detailed as possible. In sample form, hotel and flight information are also included.)
Following these instruction, we would like to ask you to give us information as below.
1. In which embassy/consulate are you applying to?
2. Your alphabetic name written in your passport.
3. The date of the birth
4. Status (Prof./Dr./Mr.)
5. Postal address and phone number
6. Arriving and leaving time and date, also flight No.
7. Hotel booking information (hotel name in Fukuoka (if you do not stay in Hokke Club))
For the hotel information, please check here
If you have any questions, please contact us.
For sending documents, we will use business mail, which is a bit expensive but safe.
If it is possible, we would like to send some documents together at the same time, e.g. same university or institute. In our experience, some consulates have their own rules and ask additional documents. In that case we will prepare extra documents for you. So please give yourselves extra time when you are applying VISA.